宁波诺丁汉大学校友中心微信平台个人信息收集处理知情同意书

University of Nottingham Ningbo China Consent Form for Collecting and Processing of Personal Data in WeChat Alumni Centre

1. 宁波诺丁汉大学（以下简称“我们”）一贯重视对于个人信息和隐私的保护。当您使用我们的微信校友中心平台（以下简称“本系统”）时，我们将处理（含收集、存储、使用、加工、传输、提供、公开、共享、删除等）您的个人信息和敏感个人信息（以下简称“个人信息”）。其中，个人信息是指以电子或者其他方式记录的与已识别或者可识别的自然人有关的各种信息，不包括匿名化处理后的信息。敏感个人信息是一旦泄露或者非法使用，容易导致自然人的人格尊严受到侵害或者人身、财产安全受到危害的个人信息。敏感个人信息包括生物识别、宗教信仰、特定身份、医疗健康、金融账户、行踪轨迹等信息，以及不满十四周岁未成年人的个人信息。At the University of Nottingham Ningbo China (hereafter referred to as “we” or “UNNC”) we recognize the importance of protecting your personal data. When you use WeChat Alumni Centre (hereafter referred to as “this System”), we will process (incl. collect, store, use, process, transfer, provide, disclose, share, delete etc.) your Personal Data and Sensitive Personal Data (hereafter referred to as “Personal Data”). Personal Data refers to all kinds of data related to identified or identifiable natural persons that are electronically or otherwise recorded, excluding data that are anonymized. Sensitive Personal Data refers to the Personal Data of which the leakage or illegal use could easily lead to the violation of the personal dignity of a natural person or harm to personal or property safety, including data on biometric identification, religious beliefs, specific identity, health care, financial accounts, personal whereabouts, and Personal Data of minors under the age of fourteen.

2. 根据适用的数据保护法律法规（以下简称“适用的法律”）之规定，特告知如下。本同意书为《宁波诺丁汉大学隐私政策》配套文件和不可分割的组成部分，请您仔细阅读并理解本同意书的全部内容之后，决定是否同意我们处理您的个人信息。本同意书中与您权益（可能）存在重大关系的条款已使用加粗字体进行提示，请您重点查阅。To comply with the applicable data protection laws and regulations (hereafter referred to as “applicable laws”), we hereby inform you as follows. Please note that this Consent Form is an integral part of the UNNC Privacy Statement. Please thoroughly read and understand all the terms and conditions in this Consent Form, especially the terms in bold, which may have a significant impact on your rights and interests, and decide whether to consent us to process your personal data.

3. 我们遵循合法、正当、必要、诚信的原则，依据适用的法律和教育部等主管部门要求以及《宁波诺丁汉大学隐私政策》的规定，以及本同意书所述的以下目的，处理您在使用本系统过程中主动提供或因使用本系统而产生的个人信息（如下表所示，其中，敏感个人信息已使用加粗字体进行提示，请您重点查阅）。若个人信息的处理目的、处理方式和处理的个人信息种类发生变更，我们将重新征求您的同意。We process your Personal Data (as outlined in the table below, Please note that sensitive Personal Data are BOLDED, provided by you or generated when you using this System under the principles of legality, legitimacy, necessity and good faith, and in compliance with the applicable laws, the requirements of the Ministry of Education and other authorities, the UNNC Privacy Statement, and the purpose stated below. In case of any change to the purposes or method of processing of personal data, or the types of Personal Data to be processed, we shall seek your consent anew.

4. 您的个人信息将按照适用的法律以及教育部等主管部门的要求在合理必要期限内保存。We will retain your Personal Data for a necessary period in accordance with applicable laws and the requirements of the Ministry of Education and other authorities.

5. 我们获取的所有个人信息，除了本同意书中提及的处理目的或适用的法律规定的处理目的以外，不会用于其它用途。依据适用的法律，如您要求删除任何个人信息，或者我们无正当的理由继续保存个人信息，或者上述处理目的已实现、无法实现或不再必要，我们会及时或自收到您书面删除要求后及时删除上述个人信息。All Personal Data obtained by us will not be processed for any purposes other than those specified in this Consent Form or as required by the applicable laws. In accordance with the applicable laws, we will immediately delete the relevant Personal Data upon your request, or if there is no legitimate grounds for the continued retention of personal data, or if the above mentioned purposes are accomplished.

6. 根据适用的法律，符合下列情形之一的，我们有权在不征得您授权同意的情况下处理您的个人信息 According to the applicable laws, we have the right to process your Personal Data without your prior consent under the following circumstances:

1) 为订立、履行您作为一方当事人的合同所必需，或者按照依法制定的劳动规章制度和依法签订的集体合同实施人力资源管理所必需 Where it is necessary for the conclusion or performance of a contract to which you are a contracting party, or for the management of human resources in accordance with contracts signed and labour related policies and policies according to applicable laws;

2) 我们为履行法定职责或者法定义务所必需 Where it is necessary for us to fulfill statutory responsibilities or obligations;

3) 为应对突发公共卫生事件，或者紧急情况下为保护自然人的生命健康和财产安全所必需 Where it is necessary to respond to public health emergencies, or for the protection of life, health and safety of a natural person under emergency circumstances;

4) 为公共利益实施新闻报道、舆论监督等行为，在合理的范围内处理个人信息 Where Personal Data is reasonably processed for the purposes of news reporting, supervision by public opinion, or other activities for public interests;

5) 依照适用的法律规定，在合理的范围内处理个人自行公开或者其他已经合法公开的个人信息 Where Personal Data disclosed by yourself or legally available from open sources are reasonably processed by us in compliance with applicable laws;

6) 法律、行政法规规定的其他情形。Other circumstances as required by laws and regulations.

7. 在适用的法律允许的情况下，您有权行使《宁波诺丁汉大学隐私政策》第 5 条所规定的所有权利。若您限制或拒绝接受我们处理您的个人信息，在相关个人信息为本系统之功能的正常、完全实现所必需的情形下，您的行权可能导致您无法实现对本系统的正常使用，请审慎留意。As permitted by the applicable laws, you have the right to excise all rights listed in Article 5 of the UNNC Privacy Statement. You may restrict or object us to process your personal data, however, since the provision of personal data is essential for the normal and complete realization of the functions of this System, your restriction or objection may result in defected functioning of this System, and any negative consequences thereof shall be borne by you.

8. 本同意书包括中、英文两种语言，表述内容一致。凡中英文解释不同的，均以中文文本为准。本同意书可通过纸质、在线确认等方式签署，均具有同等法律效力。This Consent Form is written in Chinese and English, and their contents are consistent. Where any discrepancy arises, the Chinese version shall prevail. This Consent Form can be signed on paper or by electronic agreements on the System, both of which have the same legal effect.

9. 本同意书自您签署之日起生效。如您在签署前已使用本系统，则本同意书的签署同时视为您对之前已经发生的个人信息处理的同意。若您撤销同意，该撤销不影响我们在撤销前基于您的个人同意已进行的个人信息处理活动的效力。This Consent Form shall take effect from the date of your consent. If you have already used this System prior to signing this Consent Form, then the signing of this Consent Form shall also be deemed as your agreement to all our previous acts on processing your personal data. In case where you revoke your consent, such revocation does not affect the effectiveness of the Personal Data already processed based on your existing consents prior to your revocation. 10. 我们保留出于我们运营管理上的重要原因而对本同意书进行修改的权利。相关修改将在适用的法律允许的范围内进行修订，且我们将提前至少 7 天将修订内容、生效实施时间、修订原因向您推送弹窗通知页面对您进行告知，并将重新请求您的同意。您有权拒绝同意修订。在您拒绝同意修订的情况下，本系统功能可能无法向您完整和正常开放，您有权停止使用本系统，但是因此造成的负面后果由您自行承担。We reserve the right to amend this Consent Form if there are important reasons for our operation or management. However, the amendments shall be made within the scope permitted by the applicable laws, and we will publish the revised content, effective date, and reasons for the amendments through pop-up notification page for your attention prior to the effective date at least 7 days in advance, and seek your consent again. You have the right to object to any amendments, however such objection may result in your having limited access to the function of this System, and you also have the right to stop the use of this System, but shall be responsible for any consequences thereof.

11. 若您对本同意书有任何疑问、意见或建议，或希望行使您在本同意书中的任何权利，您可以通过以下方式与我们联系 Should you have any questions, suggestions or comments to this Consent Form, or wish to exercise your rights under this Consent Form, please contact us: 数据保护小组电子邮件地址 Data Protection Team Email：DataProtection@nottingham.edu.cn

Alumni lD card enter campus guideline & policy

Attachment 1. Policy Compliance & Guidance for alumni Visitors Using Alumni Digital Identity-Card Access

This policy has been developed to provide guidelines for alumni visitors using ID Card that carries their unique Quick Response (QR) code for access to campus. Your adherence to these policies is expected when visiting the campus:

1. Registration for digital ID Card: Upon registration for the ID Card, all alumni are required to agree to and accept our terms and regulations regarding conduct on campus. This involves compliance with all safety and security measures, as well as respectful interactions with all campus occupants.

2. Use of ID Card: The ID Card must be used only by the person to whom it is registered. Sharing the card or QR code with others is strictly prohibited.

3. Access Restrictions: Access to certain areas of the campus may be limited or restricted depending on security or operational concerns, regardless of possession of an ID Card. Please respect all posted signage or directives regarding access.

4. Prohibited Activities: Using your accessibility for commercial gain, illicit activity, or any activity that infringes upon university policy is strictly prohibited.

5. Behavioral Expectations: We anticipate all alumni to uphold standards of respect and proper decorum during their visits to the campus. Any individual causing disruption or posing a safety risk will be promptly removed from the premises with the possible revocation of their ID Card access privileges.

6. Any group gatherings or informal events planned by alumni groups on campus must be reported through the Alumni Event Application form at least 21 working days prior to the event. Additionally, approval must be secured in advance to ensure proper order and safety. This applies to all events, including but not limited to, alumni wedding photography.

7. If there is potential media or social media exposure, consult Communications and Marketing Office. The content of the film or photo or articles should be reviewed and approved by Communications and Marketing Office before release to the mass media.

8. Scheduled Visits: All visits should be planned during the university's operational hours unless prior permission has been granted for a visit outside these times.

9. Reporting of Misconduct: Any misconduct or policy violation discovered must be immediately reported to the Security and Safety Office and Development and alumni relations office.

10. Monitoring and Revocation: The university reserves the right to monitor ID Card use and access records. In case of any violation of these guidelines, access privileges may be revoked.

11. Non-alumni guests, such as family members, who are invited by alumni are required to follow the current visitor system link as shown on the ID card. The visit must be applied for and approved by DARO in advance.

Please note that these guidelines are in place to ensure your safety along with the safety of all campus inhabitants and to maintain a pleasant environment for everyone.

Attachment 2. UNNC Safety Rules for Alumni Visitors

· Smoking inside all buildings is forbidden.

· 禁止在宁波诺丁汉大学所有的楼内吸烟。

· Please only visit public areas and do not attempt access to any authorised area without the accompany of university staff, e.g. the laboratory.

· 请在公共区域活动。未在学校员工的陪同下禁止进出非经许可或者限制区域，例如实验室。

· Unapproved photoshoots or video shoots are not allowed in teaching areas.

· 未经允许，不得在教学区域内进行照片/视频拍摄活动。

· Please follow all safety instructions from university staff.

· 请听从员工的安全建议或意见。

· If there is a problem regarding safety and security, please dial 88180111; If you encounter a medical problem, please dial 88180120.

· 如发现安全问题，请拨打电话 88180111。如有任何身体不适，请拨打电话 88180120。

· Visitors are responsible for taking care of their own belongings. Any personal property loss will not the responsibility of the university.

· 请访客自行保管随身物品。学校不为物品丢失承担责任。

· In case of an emergency or fire alarm, you must immediately leave the building through the nearest evacuation route. Do not use the elevator. Report to the assembly points for head count as directed.

· 如遇紧急状况或火灾，请选择最近的逃生路线离开大楼。不要使用电梯。请按照指示在指定的紧急集合点集合点名。

· If you are driving or cycling pay due attention to other road users including pedestrians, observe the traffic signs and respect the speed limit of 20km/h. Vehicles should only be parked in the designated zones.

· 开车或者骑车时请注意路上其他行人，要注意校园内交通和限速标识 20 公里每小时。所有的车辆只能停放在指定的区域。

· Please take care of your children when you visit the campus and accompany and supervise them. Children under 12 must be accompanied by an adult at all times.

· 如果带着孩子访问学校，请照看好自己的小孩。12岁以下的孩童需由大人同行看管。

· Please pay attention to any slip/trip/fall hazards especially on rainy days.

· 请注意滑倒、绊倒或摔倒的风险，尤其是在雨天。

· Do not go in the river and keep away from the campus waterways.

· 请勿戏水，远离校内河流。

· Pets are not allowed on campus.

· 宠物不得入校。

*Disclaimer

By visiting the campus, you and any visitors voluntarily acknowledge that you will take responsibility for any and all risks. Please strictly follow the rules of the University of Nottingham Ningbo China – the university shall not assume legal liabilities for non-compliance with the safety rules.

*免责声明

进校参观，即表示您及同行人了解可能发生的风险。请您严格遵守宁波诺丁汉大学的安全规定，如若违反，所有后果都将自行承担。

Attachment 3. Alumni Event Application Form https://forms.office.com/r/gRQSN6AqP9

Alumni groups planning any gatherings or informal activities on campus are mandated to provide necessary details through this alumni event application form. It should be submitted at least 21 working days prior to the scheduled event. All events, including but not limited to alumni wedding photography, necessitate advanced approval to guarantee proper management and safety.

*Data Protection
We are committed to protecting your information and being transparent about what we do with it. We, UNNC's Development and Alumni Relations Office, are the data controller for personal data relating to you. Our Privacy Notice sets out how we process the personal data we collect regarding alumni and supporter engagement activities such as volunteering, fundraising and advocacy. To review our Privacy Notice in detail, please click Privacy Statement Privacy Statement - University of Nottingham Ningbo China .

University of Nottingham Ningbo China

Privacy Statement

Effective Date: 15/04/2022

Introduction

At the University of Nottingham Ningbo China (hereafter referred to as “we”), we recognize the importance of protecting your personal information and are committed to implement appropriate security measures to safeguard your personal information in compliance with applicable laws and regulations (hereafter referred to as “applicable laws”).

This Privacy Statement (hereafter referred to as “this Statement”) is applicable when you register, use or visit our Systems, Official Websites, Official Apps and Official Social Media Platforms (hereafter referred to as “Official Services”). We will process (incl. collect, store, use, process, transfer, provide, entrust process, disclose, share, transfer and delete etc.) your personal information in compliance with applicable laws and this Statement.

Please note, this Statement does not apply to products or services provided to you by other third parties through our Official Services, nor to the personal information provided to the third parties by you, you shall check their relevant policies accordingly.

Before you use our Official Services, please make sure you have thoroughly read and understood all the terms and conditions of this Statement, especially the terms in bold. When you use our Official Services, it is deemed as you have read, understood and agreed to this Statement and its updated versions; and have consented us to collect and process your personal information in accordance with this Statement.

This Statement helps you to understand the following:

How we collect your Personal Information
How we use Cookie
How we share, transfer and disclose your Personal Information
How we protect and retain your Personal Information
Your rights in Personal Information processing activities
How we collect and process Personal Information of minors under the age of fourteen
How we transfer your Personal Information abroad
How this Statement updates
Disclaimer
How to contact us
Dispute Resolution

1. How we collect and use your Personal Information

Personal information refers to all kinds of data related to identified or identifiable natural persons that are electronically or otherwise recorded, excluding data that are anonymized. Sensitive personal information refers to the personal information of which the leakage or illegal use could easily lead to the violation of the personal dignity of a natural person or harm to personal or property safety, including data on biometric identification, religious beliefs, specific identity, health care, financial accounts, personal whereabouts, and personal information of minors under the age of fourteen. When you use our Official Services or when you interact with us, we may collect and use your personal information and sensitive personal information (hereafter referred to as “Personal Information”) only for the purposes stated in this Statement and the respective Consent Form for Collecting and Processing of Personal Information and Statement of Collecting and Processing of Personal Information Indirectly Obtained of each Official Service.

It is not compulsory for you to provide Personal Information to us. However, without the provision of your Personal Information, under certain circumstances, you may not be able to use our Official Services properly, and we may not be able to respond to or resolve your issues.

1.1 Personal Information provided by you to us

When you register and use our Official Services, we will collect your Personal Information according to the respective Consent Form for Collecting and Processing of Personal Information and Statement of Collecting and Processing of Personal Information Indirectly Obtained of each Official Service.

1.2 Information automatically collected during interaction with us or using our Official Services

In order to manage the Official Services; to collect statistical data of the broad range of users and visitors; and to diagnose server and software problems based on your Personal Information, the following Personal Information might be automatically collected when you register, use, or access our Official Services:

1) Device and network information: We will collect relevant information about your device when you use our Official Services, including device type, name, model, or identifier; type and version of operating system or browser; language settings, IP address, network service provider;

2) Interactive information: Information submitted directly to us when you use our Official Services or interact with us, including your request for information, the inquiries you enter or questions/information you raised;

3) Log information: When you use our Official Services or view its contents, we will automatically collect and store necessary log information, including visit time, access path, IP address, event information.

1.3 Information from third parties and open sources

As permitted by applicable laws, we will also collect data from third parties or open sources. We may also collect and use non-identifiable data, which is the data that cannot be used to identify a specific person, such as the aggregated statistical data. And in our sole discretion, we may collect, use, process, transfer or disclose those non-identifiable data for specific purposes. We will make every effort to differentiate your Personal Information and non-identifiable data and use them separately. However, if Personal Information is mixed in the non-identifiable data, it will still be regarded and processed as Personal Information.

In order to better operate our Official Services, we will notify you and obtain your consent before processing your Personal Information when the type of the Personal Information to collect or the way to process the Personal Information is beyond the scope of the above, or use for other purposes not specified in this Statement.

2. How we use Cookie

Sometimes we will store small data files called Cookie on computers or mobile devices to make sure our Official Services operates properly. Cookie refers to plain text files stored on a computer or mobile device by a network server, and the contents of a Cookie can only be retrieved/read by the server that created it. Each Cookie is unique to your web browser or mobile application. Cookie usually contains identifiers, site names and some numbers and characters.

We use Cookie to improve your experience when visiting and using our Official Services, as Cookie enables our Official Services to remember your single visit (using session Cookie) or multiple visits (using permanent Cookie), as well as saving your browsing settings such as language, font size, and other browsing preference on your computer or mobile devices. This means that you do not need to reconfigure your preferences each time when visiting or using our Official Services. We do not use Cookies for purposes other than those indicated in this Statement. You can manage or delete Cookies according to your preferences, or you can delete all Cookies stored on your computer or mobile device. However, please note that by doing so, you will need to change your user settings by yourself every time you visit or use our Official Services.

3. How we share, transfer and disclose your Personal Information

We respect your privacy and shall comply with the applicable laws to keep your Personal Information in strict confidence and will not unlawfully sell your Personal Information to others.

3.1 Sharing

For purposes of ensuring the stable operation of our Official Services, ensuring your user experience, as well as other reasonable purposes, we may share your Personal Information with other Personal Information processors in the following circumstances. For those third parties with whom we share Personal Information, we will evaluate the legality, legitimacy and necessity of their collection of data, and require them to process your Personal Information in accordance with this Statement and other applicable laws：

1) Where the sharing of Personal Information is requested by you;

2) Where your express consent is obtained in advance;

3) Where the sharing is mandatory required by applicable laws or government authorities;

4) Where we need to share with your parents, spouse or statutory guardians for the purpose to verify the authenticity of the Personal Information collected;

5) In case of emergency, we may share your Personal Information with your designated emergency contact or third party for the purpose of protecting the life, health and safety of a natural person;

6) Other circumstances to share the Personal Information as stated in the respective Consent Form for Collecting and Processing of Personal Information and Statement of Collecting and Processing of Personal Information Indirectly Obtained of each Official Service.

3.2 Transferring

We will not transfer your Personal Information to any company, organisation or individual, unless:

1) Where such transfer is requested by you;

2) Where your express consent is obtained in advance.

3.3 Disclosure

We will only disclose your Personal Information under the following circumstances:

1) Where such transfer is requested by you;

2) Where your express consent is obtained in advance;

3) Where the disclosure is required by applicable laws, law enforcement authorities or government authorities, or in response to legal proceedings;

4) Where the disclosure is for the purposes of research and statistical analysis, however, we will not disclose your identifiable Personal Information.

3.4 Exemptions to your prior consent of sharing, transferring or disclosure of Personal Information

You fully understand and agree that we have the right to process your Personal Information without your prior consent in the following circumstances:

1) Where it is necessary for the conclusion or performance of a contract to which you are a contracting party, or for the management of human resources in accordance with contracts signed and labour related policies and policies according to applicable laws;

2) Where it is necessary for us to fulfill statutory responsibilities or obligations;

3) Where it is necessary to respond to public health emergencies, or for the protection of life, health and safety of a natural person under emergency circumstances;

4) Where Personal Information is reasonably processed for the purposes of news reporting, supervision by public opinion, or other activities for public interests;

5) Where Personal Information disclosed by yourself or legally available from open sources are reasonably processed by us in compliance with applicable laws;

6) Other circumstances as required by laws and regulations.

4. How we protect and retain your Personal Information

We attach great importance to the security of Personal Information. We employ appropriate physical, administrative and technical safeguards to protect your Personal Information from unauthorized access, disclosure, use, modification, damage or loss. For example, we use encryption to keep data confidential; we use protection mechanisms to protect our data from malicious attacks; we deploy access control mechanisms to ensure that only authorized personnel have access to Personal Information; and we conduct security and privacy protection trainings to enhance staff's awareness of the importance of protecting Personal Information. We will do our best to protect your Personal Information, but please note that no security measure can be watertight. In the case of Personal Information leakage and other security accidents, we will immediately take remedial measures to avoid damages caused by data leakage, tampering or loss.

We will retain your Personal Information for the period necessary to achieve the purposes specified in this Statement and in the respective Consent Form for Collecting and Processing of Personal Information and Statement of Collecting and Processing of Personal Information Indirectly Obtained of each Official Service, unless the extension of the retention period is required or permitted by applicable laws. The criteria we use to determine the retention period include: the time for which Personal Information needs to be retained for the purpose of processing; whether users agree to a longer retention period; whether there are special requirements for data retention by laws or contracts, etc. And as long as your account is necessary to enable you to use our Official Services, we will retain your registration data. You can also choose to cancel your account, after which you will no longer have access to our Official Services. Once your account is deleted, we will retain your Personal Information for a period in accordance with the applicable laws, and upon the expiration of the retention period, we will remove or anonymize your Personal Information. Please note that once your cancel your account, you will not be able to login and use our Official Services and loose access to the data in your account, therefore please exercise the cancellation with caution.

5. Your rights in Personal Information processing activities

You shall ensure that all Personal Information provided by you are accurate and complete. We will do our best to maintain the accuracy and completeness of Personal Information and update such data in a timely manner.

Where permitted by applicable laws, you have the right to:

1) Access and copy the Personal Information we collected about you;

2) Request us to update or correct your inaccurate Personal Information, or complete your incomplete Personal Information;

3) Allow, refuse or limit our use of your Personal Information;

4) Request us to delete your Personal Information;

5) Request us to explain the Personal Information processing rules;

6) Request us to transfer your Personal Information to a designated Personal Information processor, provided such transfer meets the conditions stipulated by the National Cyberspace Administration.

Should you wish to exercise the above rights, please contact us and send us your requests. However, if there are reasonable grounds to believe such requests are deceptive, unenforceable, or damaging the privacy of others, we shall refuse your requests.

However please kindly understand that once you exercise the rights listed in 3) and 4) above, you may not be able to use the Official Services properly if the relevant Personal Information is necessary for the realization of the normal and full functions of the Official Services.

As permitted by applicable laws, you also have the right to revoke your consent at any time when we process your Personal Information based on your existing consents.However, revocation of consent shall not affect the legality and effectiveness of our processing of your Personal Information based on your consent before revocation, nor will it affect our processing of your Personal Information based on other appropriate justifications. Please also note that your revocation may result in certain consequences, such as you are not able to use our Official Services normally and fully.

6. How we collect and process Personal Information of minors under the age of fourteen

The users of our Official Services are mainly adults, however we also attach great importance to the protection of minors' Personal Information.

If you are a minor under the age of fourteen (hereafter referred to as “minor”), you shall obtain written consent from your parents or statutory guardians prior to using our Official Services. You shall not use our Official Services or create your own user account without written consent of your parents or statutory guardians.

If you are the statutory guardian of the minor, please contact us through the contact information set forth in Article 10 when you have queries about the Personal Information of the minor under your custody.

Where collecting the Personal Information of the minors is with the written consent of their parents or statutory guardians, we will store, use or disclose the minors’ Personal Information collected only to the extent as consented, or as permitted by applicable laws, or for the necessary protection of the minors. If we found that we have collected Personal Information from minors without prior verifiable consent from their parents or statutory guardians, we will try to delete the relevant data as soon as possible.

7. How we transfer your Personal Information abroad

In principle, your Personal Information will be processed within the territory of the People's Republic of China. However, since we are a sino-foreign university, where it is necessary and appropriate and in order to better provide services for you or for essential management purposes, your Personal Information collected by us may be provided to the University of Nottingham (hereinafter referred to as “UoN”) and may be processed in or visited by the country / region where it is located. Under such circumstances, we shall provide you with information such as the contact details of the UoN, the types of Personal Information that will be transferred abroad and the purpose and methods of processing, and the ways and procedures that you can exercise your rights to the UoN, etc. in the respective Consent Form for Collecting and Processing of Personal Information and Statement of Collecting and Processing of Personal Information Indirectly Obtained of each Official Service.

Data protection related laws may differ in these countries/regions. In such cases, we will take steps to ensure that the Personal Information we collect is processed in compliance with the requirements of this Statement and the applicable laws, such as anonymize of data prior to transferring abroad, or sign standard data processing contracts with the overseas recipients etc. If your Personal Information are not anonymized prior to transferring abroad, we shall obtain your prior consents.

8. How this Statement updates

This Statement will be updated in accordance with actual circumstances and relevant requirements of laws and regulations, and such updates form a part of this Statement. If such update results in a material reduction or change of your rights under this Statement, we will publish the notification in the prominent position on our Official Services for your attention prior to the effective date of the updated Statement, after which, your continued use of our Official Services shall be deemed as you have thoroughly read, understood and agreed to be bound by the updated Statement.

“Material changes” mentioned above includes, but not limited to the following:

1) Significant changes of data processing mode in our Official Services. For example, changes to the purpose and method of processing Personal Information, changes to the Personal Information types and their retention period, and changes to the main object of Personal Information sharing, transfer or disclosure;

2) Changes to your rights and ways of exercising your rights relating to processing of Personal Information;

3) Changes to our responsible departments, contact details or complaint channels for Personal Information protection;

4) Where the Personal Information security impact assessment report indicates the existence of high risks;

5) Other circumstances that will materially affect your personal rights and interests.

9. Disclaimer

We shall not assume legal liabilities under the following circumstances:

1) Any leakage of Personal Information resulting from the disclosure of your password to or sharing of your account with others by yourself;

2) Any leakage, loss, embezzlement or alteration of Personal Information caused by hacking, computer virus intrusion or seizure, government control, or other force majeure;

3) Any legal disputes and consequences arising from Personal Information disclosure by other websites or systems linked to the Official Services;

4) The Personal Information disclosed by our Official Services in accordance with the provisions of laws, regulations or rules, or for public safety purposes.

10. How to Contact Us

This Statement is written in Chinese and English, and their contents are consistent. Where any discrepancy arises, the Chinese version shall prevail. Should you have any questions, suggestions or comments to this Statement, or wish to exercise your rights under this Statement, please contact us as follows. We shall attend to the matter and respond to you promptly in accordance with the requirements and deadlines under applicable laws.

University of Nottingham Ningbo China

199 Taikang East Road, Yinzhou District, Ningbo, Zhejiang

Data Protection Team Email：DataProtection@nottingham.edu.cn

11. Dispute Resolution

The Interpretation and resolution of disputes regarding this Statement shall all be governed by the laws of the People's Republic of China. For any disputes arising from this Statement and our processing of your Personal Information, we both agree to submit the disputes to China International Economic and Trade Arbitration Commission (CIETAC) Shanghai Sub-Commission for arbitration which shall be conducted in accordance with the CIETAC's arbitration rules in effect at the time of making arbitration applications. The arbitral award is final and binding upon both parties.

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